Business and Requirement Analysis

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We provide business analysis and requirement analysis as a vital input to the development process. A complete understanding of the client’s business is required to help our clients understand and articulate their requirements. We work with our clients not just on business requirements, functional requirements, and software specifications for software development but also on process design, change management, user experience, and organisational design.

Our analysts and architects are equally adept at defining and detailing non-functional requirements for system stability, performance, reliability, and security. Since we often use agile development, the goal is not necessarily to produce a specification. Instead, the result may be user stories, use-case diagrams, or screen designs. In addition, business analysis is not necessarily a one-time exercise at the beginning but may continue during the entire development phase.

Different ways we offer business analysis

Our approach is flexible and pragmatic.  For the European Association for Cardio-Thoracic Surgery (EACTS), a scientific and professional association, our analysts defined detailed functional requirements and specifications for their membership, conference and training software.  For a company that inspects elevators, we spent a few days on-site going through their old Access system and documented the same, and we conducted several workshops online. We prepared a requirement document, which was subsequently converted into user stories. After that, we developed the software using agile methodology, and the client checked the software as it was produced.

Clarify the business

  • Understand real work: We learn how the organisation operates day to day, not how it looks on paper.
  • Map goals and constraints: We capture business objectives, stakeholders, processes, data flows, and the exceptions that cause delays and errors.
  • Agree what “good” means: We define what success looks like for users and the business, so priorities are clear from the start.

Turn needs into usable requirements

  • Practical formats: User stories, use cases, process maps, diagrams, and screen designs rather than heavyweight specifications.
  • Fast validation: Workshops, interviews, and prototypes to test assumptions early and reduce rework.
  • Non-functional detail: Clear requirements for security, performance, reliability, reporting, and operational stability.

Keep analysis alive during delivery

  • Iterative refinement: We revisit and adjust requirements as you learn more, rather than locking everything up front.
  • Stakeholder alignment: Regular reviews with business owners, end users, and technical teams to avoid surprises.
  • Better decisions: A steady flow of evidence and clarity that supports planning, reduces risk, and improves return on investment.

The Strategic Value of Business Analysis

A thorough business analysis forms the backbone of any successful project. By understanding the client’s strategic objectives and market challenges, our approach ensures that every requirement is aligned with broader business goals. This strategic alignment mitigates risk and prepares the way for innovative solutions that can offer a competitive edge. A well-defined analysis process translates into enhanced decision-making, streamlined project execution, and a better return on investment.

Methodologies and Tools for Effective Analysis

Our analysts employ a variety of methodologies and tools tailored to each project’s unique needs. Some of the key techniques include:

  • SWOT Analysis and Process Mapping: These methods help identify strengths, weaknesses, opportunities, and threats and map out current and future processes.
  • Agile User Story Mapping and Use Case Diagrams: We leverage agile techniques to create user stories and visual diagrams that provide developers with a clear and actionable blueprint.
  • Prototyping and Wireframing: Early visualisation of user interfaces and interactions ensures that the end product meets user expectations before full-scale development begins. We use Figma, Lovable, and other tools.

The integration of these tools ensures that both functional and non-functional requirements are captured accurately, facilitating a smoother transition from concept to implementation.

Requirement Collection in action

Software Development

User Experience

Legacy Migration

Mobile Developmentx§

Stakeholder Engagement and Communication

Successful business analysis is built on a foundation of clear and continuous communication. We prioritise collaboration with all relevant stakeholders, from senior management and end-users to technical teams. By conducting workshops, interviews, and feedback sessions, we ensure that all perspectives are considered. This collaborative approach not only refines the requirements but also helps manage expectations and secure stakeholder buy-in throughout the development process.

Continuous Improvement and Adaptive Analysis

Change is inevitable in today’s fast-paced business environment. Our business and requirement analysis processes are designed to be iterative and adaptive. Rather than a one-off exercise, analysis continues alongside development, allowing for the incorporation of new insights, emerging market trends, and evolving business needs. This continuous feedback loop means our solutions remain relevant and robust, even as the underlying business context shifts.

Different ways we can offer business and requirements analysis

Our approach is flexible and pragmatic. For ArchOver, we provided a full-time business analyst who worked alongside ArchOver’s staff to do this – Read more about how we helped ArchOver here: ArchOver is a peer-to-peer lender. She analyses needs and develops more specific requirements together with the customer’s employees.

For the European Association of Cardio-Thoracic Surgery (EACTS), which is a scientific and professional medical organisation, one of our analysts defined functional requirements and specifications for their membership, conference and training systems. For more information, see the case study here. For FARA ASA, a Scandinavian supplier of public transport systems, a team from us worked on site in Norway for an extended period. In each individual case, we adapt our process to get the right results!

Pragmatic approach

Being pragmatic and focusing on incremental and agile development is crucial to successfully implementing business and requirements analysis. By adopting an agile methodology, teams can quickly adapt to changing requirements and conditions, leading to more relevant and precise solutions. This strategy enables continuous feedback from users and stakeholders, ensuring that the project is developing in the right direction and that the final products truly meet user needs.

Incremental development, where larger projects are broken down into manageable parts, allows teams to clearly see progress and quickly identify and address any shortcomings. This approach also contributes to a better understanding of complex requirements through practical experience and regular adjustment of goals and methods, improving both product quality and project efficiency.

Requirements Analysis and Business Value

Deliver business value by creating requirements specifications based on the organisation’s real needs, both functional and qualitative.

  • Use business models (goal, stakeholder, process and information models) to identify needs.
  • Capture requirements through interviews and workshops.
  • Translate the organisation’s needs into system requirements, described using agile requirements (user stories).
  • Ensure business value by using the agile requirements as a basis for review and testing, which quality assures the requirements and reduces risks.
What is agile requirements analysis?

Agile requirements analysis is a method for identifying, defining and clarifying customer needs and wishes through a continuous and flexible approach. The goal is to create use cases, user stories and screen designs that can be developed iteratively and incrementally.

Why is requirements analysis important?

Requirements analysis is a critical component of developing good software. By understanding customers’ businesses and needs, we can define business requirements, functional requirements and specifications that lead to stable, reliable and secure systems. How does agile requirements analysis differ from traditional requirements analysis?
Traditional requirements analysis focuses on creating a complete specification at the beginning of the project. Agile requirements analysis, on the other hand, is an ongoing activity throughout the development process. It enables rapid adaptation to changing requirements and continuous feedback from users and stakeholders.

How does agile requirements analysis differ from traditional requirements analysis?

Traditional requirements analysis focuses on creating a complete specification at the beginning of the project. Agile requirements analysis, on the other hand, is an ongoing activity throughout the development process. It enables rapid adaptation to changing requirements and continuous feedback from users and stakeholders.

What is business analysis?

Business analysis is about understanding and improving the customer’s business by analysing processes, change needs, user experiences and organisational development. It is a central part of requirements analysis that helps to create solutions that truly meet user needs.

What types of requirements do you work with?

We work with both functional and non-functional requirements. Functional requirements describe what the system should do, while non-functional requirements define characteristics such as performance, reliability and security.

How do you gather requirements?

We gather requirements through various methods such as interviews, workshops and business models (goal, stakeholder, process and information models). This helps us identify and translate the organisation’s needs into system requirements.

How do you ensure that the requirements lead to real business value?

By using agile requirements (user stories) as a basis for review and testing, we can quality assure the requirements and reduce risks. This ensures that the end products truly meet user needs and deliver business value.

Can you give some examples of requirements analyses you have done?

We have helped various customers with business and requirements analysis. For ArchOver, a peer-to-peer lender, we provided a full-time business analyst. For the European Association of Cardio-Thoracic Surgery (EACTS), we defined functional requirements for their membership, conference and training systems. For FARA ASA, a supplier of public transport systems, our team worked on site in Norway for an extended period. For Hissbesiktningar, we reviewed their old access application, took screenshots and documented both what was in the old system and what changes the customer wanted.

What does a pragmatic approach to requirements analysis entail?

Being pragmatic means focusing on practical solutions and adapting to changing conditions. Through incremental and agile development, we can quickly adjust our goals and methods, leading to more relevant and precise solutions.

How does incremental development work?

Incremental development means that larger projects are divided into manageable parts that are developed and delivered in stages. This enables teams to clearly see progress, identify and address any shortcomings, and continuously improve both product quality and project efficiency.

Can you help even if the requirements are not clear from the outset?

Absolutely. One of the purposes of agile requirements analysis is that requirements often emerge as we gain a better understanding of the business. We help to structure and clarify needs on an ongoing basis, and our flexible methodology makes it possible to start even with incomplete information.

How can prototypes and AI be used as tools in agile requirements analysis?

Prototypes are an effective way to concretise ideas early in the development process. By creating simple clickable models or screenshots, users and stakeholders can quickly provide feedback, reducing the risk of misunderstandings. It also gives the development team a clearer understanding of what needs to be built.

AI is increasingly being used today as a support tool in requirements analysis. This can involve identifying patterns in existing data, automatically suggesting improvements to user flows, or generating draft user stories based on conversations or documents. Used correctly, AI can save time, improve the quality of requirements, and serve as a creative sounding board in both the analysis and design phases.

Contact us to discuss how we can help you